Equipment Management

UCI Equipment Management's guidelines for the sale, transfer or disposal of surplus university-owned material including electronic waste (e-waste). Departments are not allowed to dispose of university property without the approval of the Equipment Manager.

• Report surplus inventorial property by completing the Asset Retirement Global document located within the KFS Capital Asset Management (CAM) portlet.
• Report non-inventorial excess property, such as cell phones, tablets, laptops, desktop computers, recharge cables, and other electronic devices that were purchased or reimbursed by university funds or extramural contracts and grants awards funds.
• Request free pick-up of any surplus property or e-waste using the Surplus Pickup Request form. We will contact you for pickup procedures and scheduling.
  • Data storage devices containing sensitive data must be wiped/reset to factory settings by departmental IT groups first.
  • It is the departmental IT group's responsibility to contact the UCOP recommended vendor, Iron Mountain, for secure data destruction.
  • Lab equipment must be cleaned following EHS guidelines for decontamination. Contact EHS at 949-824-6200 to confirm that the equipment is clear of hazardous materials.
• 55% of the proceeds from the sale of items greater than $150 will be returned to the department.

Most property, working or not, has value and may be sold or recycled. See 'Disposal of Hazardous Waste' or 'Disposal of Unsalable Furniture' below for exceptions.

Note: Refer to the CAM Update Asset Retirement Training Guide for KFS instructions.

Transferring to:

• A UCI department without a recharge - complete an Asset Transfer in KFS.
• A UCI department or other UC campus with a recharge; e-mail Helen Chang with a detailed equipment list and an account/fund for the recharge.
• Another institution or company; e-mail Helen Chang with detailed equipment list for negotiating price.

Equipment that goes to another institution or company must be sold, cannot be transferred with no charge.

Note: Refer to the CAM Update Transfer Training Guide for KFS instructions.

Contact EHS to dispose of:

• Batteries
• Mercury containing lamps
• Fluorescent light bulbs, light bulbs
• Chemical, biochemical, and radioactive waste
• Pharmaceutical waste
• Paint
• Hazardous materials

Contact Facilities Management to dispose of:

• Office partitions and related modular furniture components
• Worn, dirty, broken furniture
• Any condition of wooden desks, tables, bookshelves
• Any chairs
• All mattresses
• Previously built in furniture