Equipment Management

• Has an estimated cost of $5,000 or more.
• Is free-standing and moveable.
• Be built in-house, i.e., not by a non-UC entity.
• Upon completion, item will be placed into service for one year or longer and will remain at UC.
• UC will retain title and finished product will be a one-of-a-kind item.
• Not be available on open market.
• Parts will be purchased from multiple vendors and/or via multiple purchase orders.
• Labor represents at least 20% of cost.

Complete Fabrication Justification form , fabrication property diagram, and email scanned document to the Equipment Manager for pre-approval.

• After pre-approval is received, the principal or account manager must complete the Asset Fabrication document for final approval: KFS > KFS Lookups & Requests - Adv.
  • Include UC Account Fund or KFS Account Number in the Description Explanation field.
  • Attach Fabrication Justification form and fabrication property diagram in Notes and Attachments tab of the Asset Fabrication document.
• The Equipment Management will issue a Property ID tag number during the final approval process.
  • Upon approval, a new fabrication property number will be issued and emailed to the Principal Investigator.
• Complete KFS Requisition for Capital Asset after final approval is received and Property ID tag number is issued.

Fabricated equipment is defined as an item of equipment that is built or assembled in its original form from individual parts by or for university personnel under a sponsored project. Simply adding a few parts to an item does not make it a fabrication.

Standard items that are altered or customized to make them more usable on a sponsored project do not qualify as fabricated property. Using and/or connecting multiple stand alone items to accomplish a research project does not constitute fabrication.

Exceptions

Equipment being fabricated for sale or delivery to an external entity, such as a sponsoring corporation or agency, is not recorded in the campus equipment inventory system. Expenses for constructing such equipment, therefore, should be recorded under non-capital object codes (codes other than 9xxx series). Expenses for durable components that would otherwise be considered inventorial should be coded 8100, non-capitalized fabrication cost.