Buying Goods

Federal and state laws and campus regulations govern the purchase of controlled substances and precursor chemicals by UCI researchers.

All acquisitions provided by a private drug company or any other institution of controlled substances (Schedules II-V) for research must be pre-approved by Environmental Health & Safety (EHS) and requisitioned through the UCI Procurement Services. Controlled substance requisitions for research are submitted as KFS high value purchase order. Controlled substance orders are delivered to EHS before releasing to approved researchers.

To obtain the required Authorized User status refer to the Controlled Substances Program, contact EHS at 949-824-6200 or email occhlth@uci.edu.

1. Vendor Quote: Contact the vendor for a quote or obtain a screenshot of the catalog number and current price (do not place the order). UCI Procurement Services will place the order after the Controlled Substances Program Coordinator approves it.
   
   • If using Patterson Veterinary, please contact the CS Program Coordinator for the assigned account number for your department. This applies to controlled substance orders only.
2. Submit a KFS High Value PO:  Use Commodity Code 51211900 and include the name of the PI and the assigned Controlled Substance Use Authorization (CSUA) number. Attach the quote or screenshot and PI approval (PI signature on interdepartmental order form or email approval) to the internal PO requisition. PI approval is required as they are ultimately responsible for orders under their CSUA.
3. Separate PO Requisitions:  Controlled Substance orders must be submitted separately from non-controlled items. Additionally, DEA Schedule II substances must be separated from other controlled substances as per DEA regulations.

1. The order is physically delivered to EHS. The CS Program Coordinator verifies order with the packing slip and begins the inventory process for each vial/bottle received.
2. The CS Program Coordinator will schedule a pickup appointment by email or phone with the principal investigator and/or the authorized user.
3. When picking up the controlled substances, the authorized user must bring a UCI ID or government issued ID to sign for the release of the controlled substance order and will be issued a Controlled Substance usage log.