UCIBuy+ ZotPO
ZotPO is a fast-track option in UCIBuy+ for routine catalog orders. It streamlines approvals by bypassing the department buyer, helping departments get low-risk items faster.
- Access the ZotPO job aid.
Eligibility
- Orders from negotiated catalogs only.
- Unrestricted items.
- Orders under $10,000.
Orders outside these parameters follow the standard UCIBuy+ workflow.
Workflow Highlights
- Bypasses the department buyer for approval.
- Requires account code prior to submission.
- Financial approver 1 can edit accounting codes as needed (cannot change chart or account number). Also has the ability to revert back to the departmental buyer for account updates or disapprove as needed.
- Helps departments place orders quickly without bottlenecks.
- Reduces duplicate work for pre-negotiated catalog items.
ZotPO Opt Out
- Departments may opt out of ZotPO if they prefer department buyer review. Open a Procurement ServiceNow ticket and include the following information:
- Proof from business office manager/director (or equivalent) supporting this decision.
- Clarify if the opt out is for org level 3 or 5 and provide corresponding org level numbers.
This may add steps to the workflow for catalog orders but can be used at the department’s discretion.
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