Important Fiscal Close Deadlines and Dates
Please review the important fiscal year-end close deadlines and dates below. Questions regarding the deadlines below may be directed to your department's financial manager or the relevant Procurement Services contact (unless otherwise indicated).
- You can use the search box to search for any keyword.
- Use the category drop-down to filter deadlines by category.
- To download all the deadlines as a spreadsheet, click the "Export to CSV" button.
- To add individual deadlines to your calendar, click the "Add" button to generate a meeting invite.
Please review the A&FS Fiscal Close Homepage for additional information.
| Category | Date | Time | Title | Description | Calendar |
|---|---|---|---|---|---|
| Procurement | 5/19/2025 | 8 a.m. | KFS Requisitions: New Fiscal Year Recurring and Contract Purchase Orders (PO) |
FY2025-26 appears in the drop-down box on KFS requisition and PO for the next fiscal year (use for recurring POs or contracts with start date after July 1). New requisitions for the following fiscal year can be submitted any time starting on this date. Contact Procurement Services at procurement@uci.edu for questions. |
Add |
| Procurement | 6/2/2025 | 5 p.m. | High Value/High Risk and Contract Requisitions – FY2024-25 |
Last day to submit a high value/high risk and contract requisition to ensure sufficient processing and lead time to post in the current fiscal year. Efforts will be made to approve submissions after this date but the fiscal year they post to cannot be guaranteed. Contact Procurement Services at procurement@uci.edu for time-sensitive transactions. |
Add |
| Procurement | 6/2/2025 | 5 p.m. | Purchase Order Amend (POA) for High Value/High Risk, Contract, and Recurring Payment POs – FY2024-25 |
Last day to request Procurement Services to process a POA for high value/high risk, contract, and recurring payment POs to ensure sufficient processing and lead time to post in the current fiscal year. Efforts will be made to approve submissions after this date but cannot be guaranteed. Ensure POs have sufficient funds to process payments before fiscal year-end. Contact Procurement Services at procurement@uci.edu for time-sensitive transactions. |
Add |
| UCIBuy | 6/6/2025 | 5 p.m. | Submit UCIBuy High Value based Requisitions in KFS – FY2024-25 |
Last day for generating high value/UCIBuy catalog requisitions (>$5,000 and/or containing any potential restricted commodities). Efforts will be made to approve submissions after this date but cannot be guaranteed to post to the current fiscal year. Contact Procurement Services at ucibuy@uci.edu for time-sensitive transactions. |
Add |
| PALCard | 6/20/2025 | 5 p.m. | PALCard (Procurement Card) Online Purchases |
The last recommended day for PALCard online purchases to ensure the vendor/bank submits the charge by June 30. Contact PALCard Administration at PALCard@uci.edu for questions. |
Add |
| Procurement | 6/20/2025 | 5 p.m. | Close Fulfilled High Value/High Risk POs and Recurring Purchase Orders (RPOs) with Remaining Balances |
Last day to request Procurement Services Contract Manager/Contract Analyst to close fulfilled (no remaining payments, goods, or services) high value/high risk POs and RPOs with remaining balances to release funds. Comply with this deadline to ensure Procurement Services has sufficient processing and lead time to post in in the current fiscal year. Contact Procurement Services at procurement@uci.edu for time-sensitive transactions. PO Balances that are not closed in time will carry forward to the next fiscal year. |
Add |
| Procurement | 6/20/2025 | 5 p.m. | Submit UCIBuy Requisitions as Automated Purchase Orders (APOs) in KFS |
Last recommended day for submitting UCIBuy requisitions meeting criteria for APOs (≤ $5000 and not containing restricted items) in KFS. It is recommended to notify departmental approvers that a requisition has been submitted in approval workflow, since the last day to finalize all requisitions for the current fiscal year is Monday, June 30. Contact your department fiscal officer for time-sensitive transactions. |
Add |
| PALCard | 6/25/2025 | 5 p.m. | PALCard In-Store Purchases |
The last recommended day for in-store PALCard purchases to ensure the vendor/bank submits the charge by June 30. Contact PALCard Administration at PALCard@uci.edu for questions. |
Add |
| Procurement | 6/30/2025 | 8 p.m. | PO, PO Amends, and Encumbrances for FY2024-25 |
Last day to finalize and encumber funds for PO and PO Amends for the current fiscal year for all types/value.
|
Add |
| PALCard | 7/1/2025 | 8 a.m. | FY2025-26 PALCard Purchases |
PALCard purchases made on or after this date affect FY2025-26 funds and will not appear in KFS until after FY2024-25 June (period 12) closes. Contact PALCard Administration PALCard@uci.edu for questions. |
Add |
| PALCard | 7/3/2025 | 5 p.m. | PALCard / PALCard Document (PCDO) Creation |
Last PCDO create date for the current fiscal year (which includes bank file posting dates 06/30/2025 and prior). Contact PALCard Administration at PALCard@uci.edu for questions. |
Add |
| PALCard | 7/8/2025 | 8 p.m. | PALCard Document (PCDO) Reconciliation |
Last day to approve PCDOs to reconcile, adjust tax, and reallocate transactions from default account. ALL unapproved PCDOs will auto-send after the deadline regardless of date created, and post to June 2025 (period 12). Contact PALCard Administration at PALCard@uci.edu for questions. FY2024-25 Note: Review time for PCDO docs is significantly reduced to meet fiscal close deadlines. Department reconcilers should review their Action List quickly to meet the deadline. Additionally, once the fiscal year closes, no additional corrections/changes may be done on FY2024-25 transactions. |
Add |
| Procurement | 7/16/2025 | 8 a.m. | FY2025-26 PALCard Documents |
PALCard Document (PCDOs) for the new fiscal year will be held until after period 12 closes (July 15) and appears in reconcilers action list by July 16. It will go back to the 15-calendar day review period. |
Add |
Need personalized assistance?